Annual Meeting of the Parish Council – May 2025

WOODCHESTER PARISH COUNCIL

ANNUAL PARISH COUNCIL MEETING AGENDA

MEETING DATE:      Thursday 8th May 2025

TIME :                         7:30pm

LOCATION:                Woodchester Village Hall

Notice to members of the Council

You are hereby summoned to attend the Meeting of Woodchester Parish Council to be held on the above date for the purpose of transacting business as per the agenda below. This meeting will be held at Woodchester Village Hall.

Members are reminded that the council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime & Disorder, Health & Safety, & Human Rights.

Notice to members of the Public

Members of the public are invited to attend and to ask questions and raise issues with the councillors during the agenda item “Meeting for public discussion and questions”.  Outside of the public session, attending members of the public may observe the meeting only, unless invited to speak at the discretion of the chairperson.

Appendices and Supporting Documents

Please click links within agenda to view reports and supporting information.  Note, some information is password protected for council access only due to GDPR or sensitive information.

Agenda Items

1. To elect a chairperson

2. To receive declaration of acceptance of office

3. To elect a vice chairperson

4. To receive a declaration on acceptance of office

5. receive and accept any apologies for absence

6. To invite and receive any declarations of interest

7. Meeting for public discussion and questions

8. To receive an update on matters arising from previous meetings, not covered by agenda, and agree any next steps

9. To approve the accuracy of the minutes from the council’s previous meeting

10. The Council to receive the following reports:

1. 1. District Councillor

   2. County Councillor

   3. Written report from Clerk

11. To review and comment on planning applications, enforcement notices and appeals which the Parish Council have been formally consulted on since the last PC meeting.  These can be viewed on the Stroud District Council Portal (SDC Planning Portal)

12. To note report on planning decisions on applications, enforcement notices and appeals (report available on the PC website)

13. To receive updates from Working Groups and Councillors on current Parish Council projects and agree further actions:

1. 1. Biodiversity and nature in Woodchester

   2. Footpaths

   3. Asset and Risk Management

   4. Village Maintenance

   5. Speedwatch and Road Safety Matters

   6. Community Events

14. To consider Parish Council aims and priorities for 2025-26

15. To agree audit action plan

    1. To agree AGAR section 1

    2. To agree AGAR section 2

16. To consider and agree council polices, procedures and documents:

1. 1. Standing Orders

   2. Code of Conduct

   3. Finance Regulations

   4. Risk Management

   5. Insurance Policy

   6. Asset Register

   7. Review Timeline

17. Parish council finances

1. 1. To review and agree payments on the payment schedule

   2. To note any receipts

   3. To consider and agree bank reconciliation

   4. To agree end of 2024-25 financial year figures

   5. To consider and approve any grant applications received

   6. To agree signatories on Unity Trust Bank Account

18. To receive verbal reports on Parish Councillor activities and meetings not covered by agenda

19. To complete/note risk assessments

    1. Parish Council Assets

    2. Parish Council internal finance controls

20. To confirm upcoming meeting dates

Signed:  Mandy Rossiter, Clerk                                 Date: 2nd May 2025